There is no standalone auto-approve setting in RoostPay. Instead, whenever you calculate or review payroll for a pay period that still has unapproved shifts, expenses, or time-off/sick-day requests, RoostPay pauses and asks how you want to handle them before it will generate the pay run.
1. When the pending items dialog appears
Tap Calculate Payroll (first pay run) or Review & Run Payroll as usual. If the period has any unapproved items, a dialog titled Unapproved items in this pay period opens instead of continuing straight to the review screen:
Unapproved shifts, time off, and expenses are not included when you calculate payroll. Review them first, or auto-approve them for this period.
The dialog lists what’s pending, for example:
- Unapproved shifts (a count)
- Pending expense claims (a count and total amount)
- Time-off requests (a count)
- Sick day requests (a count)
2. Choose Review or Auto-approve
- Tap Review to leave payroll and go straight to Approvals, where you can approve or deny each item individually. Payroll is not calculated until you come back and try again.
- Tap Auto-approve to have RoostPay approve every listed shift, expense, and time-off/sick-day request for this pay period in one step, then continue on to Calculate / Review & Run Payroll with those items now included.
- Tap Cancel to close the dialog and stay on the current screen without approving anything or continuing to payroll.
3. If some shifts can’t be auto-approved
If a shift has no wage rate on file, RoostPay can’t auto-approve it and shows an error naming how many shifts were skipped. Those shifts stay unapproved — open Approvals to fix the rate or approve them manually, then recalculate payroll.
Edge cases
- Could not check unapproved items: shown if RoostPay can’t load the list of pending items; try again.
- Could not auto-approve items: shown if auto-approving fails; nothing is approved and payroll does not continue — try again or use Review instead.