For Employers
Parents setting up and running payroll.
Categories
40 articles in 10 categories.
Getting Started
- Signing In and Creating Your Account Before you can set up payroll for your caregiver, you need a RoostPay account. This article covers creating an account, signing in, and resetting your…
- Completing Your Profile After you create an employer account, RoostPay walks you through a short two-step setup called RoostPay Setup. This confirms your name, phone, and…
- Using Your Home Dashboard Your Home screen is the starting point for running payroll, tracking shifts, and catching up on anything that needs your attention. This article walks…
- Accepting a Co-Employer Invitation If your spouse or partner shares payroll responsibility for your caregiver, you can invite them to sign in as a co-employer on the same household. This…
Hiring & Contracts
- Adding a Caregiver When you're ready to hire, RoostPay gives you two ways to bring a caregiver into payroll, plus a path for households switching from another payroll…
- Adding a Caregiver With an Existing Contract If you already have a signed employment contract with your caregiver, use this flow to enter their details, upload the contract, and set up payroll —…
- Building an Employment Contract The Employment Contract wizard walks you through everything needed to generate a compliant Canadian employment contract for your caregiver, step by…
- Hours Averaging Average overtime over more than one week in British Columbia, Ontario, Prince Edward Island, or Manitoba. You and your caregiver both sign the schedule.
- Signing a Contract as the Employer You sign first, then your caregiver signs — the same Review & Sign screen for both a new employment contract and a wage amendment. This step opens…
- Contracts List and View The Contracts screen lists every employment agreement in your household and lets you open the generated contract document for any of them.
- Wage Amendments If you need to raise or lower a caregiver's hourly rate mid-contract, use a wage amendment. Both you and your caregiver sign it electronically before…
- Pay Cycle Amendments Change a caregiver's pay frequency with a dual-signed addendum. The last step of Adjust pay cycle reviews the cycle you already chose before you continue to sign.
CRA Remittances
- CRA Registration RoostPay calculates payroll deductions, but it does not remit them to the CRA. Your Business Number (BN) and Payroll Deductions (RP) account are stored…
- CRA Remittance Settings and Tracking RoostPay calculates payroll deductions and tracks what you owe the CRA — it does not send money to the CRA on your behalf. You remit income tax, CPP,…
Scheduling
- Using the Household Schedule The Schedule screen is your household calendar. It shows work shifts, statutory holidays, approved time off, and general events for your caregivers,…
- Adding, Editing, and Deleting Shifts Use the add/edit sheet to schedule work shifts for your caregivers, and to edit or remove shifts you've already scheduled — including ones that repeat.
- Schedule Events, Stat Holidays, and Time Off Besides work shifts, your household schedule shows statutory holidays, approved and pending time off, and general events (appointments, reminders, and…
Approvals
- Approving Logged Shifts When a caregiver clocks out of a shift, it shows up under Pending Shifts on the Approvals page until you review and approve it. Approved shifts are…
- Approving Time Off Requests Vacation, sick day, and time-off cancellation requests from your caregivers show up on the Approvals page for you to approve or deny.
- Approving Expense Claims Expense claims your caregiver submits (for example, mileage or reimbursable purchases) appear under Expense claims on the Approvals page.
Payroll & Paystubs
- Running Payroll The Payroll tab is where you review hours and pay for the current pay period, then submit payroll once the period ends. This article covers the payroll…
- Auto-Approving Pending Items Before Payroll There is no standalone auto-approve setting in RoostPay. Instead, whenever you calculate or review payroll for a pay period that still has unapproved…
- Viewing Paystubs Use View Paystubs to browse every paystub RoostPay has generated for your employees, sorted by payday.
- Payroll and Tax Documents The Payroll and Tax Documents screen shows the federal TD1 and provincial equivalent forms your employees have on file, so you can confirm the right…
Reports & T778
- Using the Reports Hub The Reports tab is the starting point for every report available to employers — shift, expense, time off, sick day, pay run, childcare tax credit, and…
- Pay Run History Report Pay Run History Report lists every submitted pay run, including CPP, EI, and income tax remittances once they're calculated.
- Shift History Report Shift History lists every logged shift for a date range, with its status and pay breakdown, and lets you export the list as a PDF.
- Time Off and Sick Day History RoostPay tracks vacation and sick day requests in two related reports: Time Off History and the Sick Day Report. Both show the same underlying requests…
- Expense Claim History Report Expense Claim History lists every expense claim your employees have submitted, with its status and amount.
- T778 Child Care Expense Report The Child Care Tax Credit Report builds an annual summary of childcare-eligible wages, CPP, and EI for a specific employee and tax year — the numbers…
- Year-End Taxes (T4) At year end, use Year-end taxes (T4) to generate your employees' T4 slips and your T4 Summary (T4SUM), download the CRA filing package, and send each…
Household Management
- Managing Your Household and Employees Household management is where you keep track of everyone on your payroll — co-employers, caregivers who are still joining, and active employees. From…
- Ending an Employee's Employment When you need to end an employee's employment, use End employment on their record in Household management.
Mid-Year Switch
Settings & Security
- Settings Overview The Settings menu is where you manage your account, household, payroll preferences, notifications, schedule, security, and legal information.
- Pay Cycle Settings Set how often you pay, when the next period starts, and how many days after the period ends payday falls. Adjust pay cycle walks through those choices one step at a time.
- Account and Household Settings Your Account settings cover your personal details and sign-in email. Household settings cover the shared business details RoostPay uses for payroll and…
- Notification Settings Control how and when RoostPay notifies you about shifts, time off, expenses, payroll, and other household activity.
- Schedule Settings and Calendar Sync Subscribe to your RoostPay schedule from Apple Calendar, Google Calendar, or Outlook using a private link.
- Security and Legal Settings Manage identity checks, passkeys, your password, signed-in devices, and legal documents.