For Employers
Parents setting up and running payroll.
Categories
36 articles in 10 categories.
Getting Started
- Signing In and Creating Your Account Before you can set up payroll for your caregiver, you need a RoostPay account. This article covers creating an account, signing in, and resetting your…
- Completing Your Profile After you create an employer account, RoostPay walks you through a short two-step setup called RoostPay Setup. This confirms your name, phone, and…
- Using Your Home Dashboard Your Home screen is the starting point for running payroll, tracking shifts, and catching up on anything that needs your attention. This article walks…
- Accepting a Co-Employer Invitation If your spouse or partner shares payroll responsibility for your caregiver, you can invite them to sign in as a co-employer on the same household. This…
Hiring & Contracts
- Adding a Caregiver When you're ready to hire, RoostPay gives you two ways to bring a caregiver into payroll, plus a path for households switching from another payroll…
- Adding a Caregiver With an Existing Contract If you already have a signed employment contract with your caregiver, use this flow to enter their details, upload the contract, and set up payroll —…
- Building an Employment Contract The Employment Contract wizard walks you through everything needed to generate a compliant Canadian employment contract for your caregiver, step by…
- Signing a Wage Amendment as the Employer When you change a caregiver's pay rate, you sign the wage amendment addendum first, before your caregiver signs. This article covers that signing step,…
- Contracts List and View The Contracts screen lists every employment agreement in your household and lets you open the generated contract document for any of them.
- Wage Amendments If you need to raise or lower a caregiver's hourly rate mid-contract, use a wage amendment. Both you and your caregiver sign it electronically before…
CRA Remittances
- CRA Registration To legally pay a caregiver in Canada, you need a CRA Business Number (BN) and a Payroll Deductions (RP) account so deductions and remittances are…
- Remittance Settings Your CRA business details drive how RoostPay calculates and routes payroll remittances. This article shows where to review and update them in Settings.
Scheduling
- Using the Household Schedule The Schedule screen is your household calendar. It shows work shifts, statutory holidays, approved time off, and general events for your caregivers,…
- Adding, Editing, and Deleting Shifts Use the add/edit sheet to schedule work shifts for your caregivers, and to edit or remove shifts you've already scheduled — including ones that repeat.
- Schedule Events, Stat Holidays, and Time Off Besides work shifts, your household schedule shows statutory holidays, approved and pending time off, and general events (appointments, reminders, and…
Approvals
- Approving Logged Shifts When a caregiver clocks out of a shift, it shows up under Pending Shifts on the Approvals page until you review and approve it. Approved shifts are…
- Approving Time Off Requests Vacation, sick day, and time-off cancellation requests from your caregivers show up on the Approvals page for you to approve or deny.
- Approving Expense Claims Expense claims your caregiver submits (for example, mileage or reimbursable purchases) appear under Expense claims on the Approvals page.
Payroll & Paystubs
- Running Payroll The Payroll tab is where you review hours and pay for the current pay period, then submit payroll once the period ends. This article covers the payroll…
- Turning On Payroll Auto-Approve Payroll auto-approve lets RoostPay automatically approve eligible shifts and expenses and submit payroll after each pay period ends, so you don't have…
- Viewing Paystubs Use View Paystubs to browse every paystub RoostPay has generated for your employees, sorted by payday.
- Payroll and Tax Documents The Payroll and Tax Documents screen shows the federal TD1 and provincial equivalent forms your employees have on file, so you can confirm the right…
Reports & T778
- Using the Reports Hub The Reports tab is the starting point for every report available to employers — shift, expense, time off, sick day, pay run, and childcare tax credit…
- Pay Run History Report Pay Run History Report lists every submitted pay run, including CPP, EI, and income tax remittances once they're calculated.
- Shift History Report Shift History lists every logged shift for a date range, with its status and pay breakdown, and lets you export the list as a PDF.
- Time Off and Sick Day History RoostPay tracks vacation and sick day requests in two related reports: Time Off History and the Sick Day Report. Both show the same underlying requests…
- Expense Claim History Report Expense Claim History lists every expense claim your employees have submitted, with its status and amount.
- T778 Child Care Expense Report The Child Care Tax Credit Report builds an annual summary of childcare-eligible wages, CPP, and EI for a specific employee and tax year — the numbers…
Household Management
- Managing Your Household and Employees Household management is where you keep track of everyone on your payroll — co-employers, caregivers who are still joining, and active employees. From…
- Ending an Employee's Employment When you need to end an employee's employment, you'll find the starting point on their record in Household management.
Mid-Year Switch
Settings & Security
- Settings Overview The Settings menu is where you manage your account, household, payroll preferences, notifications, schedule, security, and legal information.
- Account and Household Settings Your Account settings cover your personal details and sign-in email. Household settings cover the shared business details RoostPay uses for payroll and…
- Notification Settings Control how and when RoostPay notifies you about shifts, time off, expenses, payroll, and other household activity.
- Schedule Settings and Calendar Sync Subscribe to your RoostPay schedule from Apple Calendar, Google Calendar, or Outlook using a private link.
- Security and Legal Settings Manage identity checks, passkeys, your password, signed-in devices, and legal documents.