Adding, Editing, and Deleting Shifts

Use the add/edit sheet to schedule work shifts for your caregivers, and to edit or remove shifts you’ve already scheduled — including ones that repeat.

1. Open the add sheet

1. From Schedule, tap the + button (or + inside a day’s summary).
2. At the top, choose the Event Type: Work Shift or General Event. (For General Event, see Schedule Events, Stat Holidays, and Time Off.)

2. Fill in a work shift

1. If you have more than one employee, choose who it’s for under Assign to employee.
2. Enter an Event Title (RoostPay suggests “[First name] - Shift” automatically).
3. Enter a Label — start typing to see and reuse labels you’ve used before, or type a new one.
4. Choose which Eligible for tax deduction types apply: Child care, Medical expense credit, or Provincial credit.
5. Set Starts and Ends — tap the date to pick a day, and the time to pick a time.
6. Choose how often it repeats (see step 4 below).
7. Tap Save Shift.

3. Set the shift’s date and time

• Tapping the Starts or Ends date opens a date picker; tapping the time opens a time picker.
• If the end date is after the start date, RoostPay shows a warning that the shift spans multiple days.

4. Choose a recurrence

Under the recurrence section (shown as “Does not repeat” by default), choose one of:

• Does not repeat
• Every Weekday
• Weekly on [day] — repeats on the same weekday as your start date.
• Monthly on the fourth [day]
• Custom… — opens the custom recurrence dialog.

Custom recurrence

1. Choose Repeat every [N] day / week / month.
2. If weekly, tap the days you want it to repeat on.
3. Under Ends, choose Never, On a specific date, or After a number of occurrences.
4. Tap Done to apply, or Cancel to discard.

7. Add a worked shift

A worked shift records hours that already happened. It is not a block on the future calendar.

1. From Schedule, tap +.
2. On What do you want to add?, choose Worked shift (actual hours). Choose Scheduled shift or event if you are planning future work instead.
3. On a wider screen you can also tap Add worked shift in the top bar.

The Add worked shift sheet asks for the employee, the date, and start and end times in the agreement’s workplace time zone. Times cannot be in the future, cannot overlap another pending or approved worked shift, and cannot run longer than 24 hours.

• Leave Approve now for payroll off and tap Submit for approval to send it to Pending Approvals.
• Turn Approve now for payroll on and tap Save and approve to approve it immediately, the same way Approvals does, when the agreement has an hourly rate for that date.

8. Edit an existing shift

1. On the schedule (calendar tap, agenda card, or day summary), tap the pencil icon on a shift.
2. The add sheet opens pre-filled with that shift’s details, titled Edit shift.
3. Make your changes and tap Save Shift.

9. Delete a shift

1. Tap the trash icon on a shift card.
2. Confirm you want to delete it.
3. If the shift repeats, you’ll be asked to choose:
   • This shift only
   • This and following events — removes this and every future occurrence.
   • All events — removes every occurrence in the series.

Edge cases

• Could not delete shift: check your connection or try again — the shift stays on the schedule if the delete fails.
• End time must be after start time / Shift times cannot be in the future: shown on a worked shift when the times are not a completed range.
• These hours overlap an existing pending or approved worked shift: adjust the times or edit the other entry.
• Multiple employees: if your household has more than one active employee, an Assign to employee dropdown appears so you can pick who the shift belongs to.
• Shift labels: labels are shared across your household’s shifts, so previously used labels (like “Morning routine”) appear as suggestions as you type.

Related articles

• Using the Household Schedule
• Schedule Events, Stat Holidays, and Time Off