Running Payroll

The Payroll tab is where you review hours and pay for the current pay period, then submit payroll once the period ends. This article covers the payroll hub, setting up your first pay run, and reviewing and submitting a pay run.

1. Open the Payroll tab

Tap Payroll in the navigation. If you employ more than one caregiver, use the employee chips at the top to switch between them — everything below the chips updates for the selected employee.

2. Check the current pay period card

The top card shows the pay period you’re currently in, along with:

Regular Hours and Overtime Hours worked so far
Shifts Remaining in the period
Gross Salary Cost to Date (or Estimated Gross Salary Cost before the period ends)

Note: CPP and EI are added after period close. The amounts shown while the period is open are a live estimate, not a final total.

3. Set up your first pay run

The first time you run payroll for an employee, RoostPay asks you to confirm the pay period before generating a draft:

Choose Standard period to use the default period calculated from your pay schedule, or turn on Custom / transitional period to run a short, one-time period that lines up your employee with your new pay schedule.
If you choose the custom option, set Period start and Period end, then tap Generate draft. Otherwise, tap Use standard period.

4. Review and run payroll

Once a pay period ends, a Review & Run Payroll button appears on the current period card.

Tap Review & Run Payroll to open the review screen.
Check the breakdown: Shifts gross, Vacation pay, Stat holiday pay, Sick pay, and Expense reimbursement, rolling up to Total gross.

Note: Final taxes and net pay are calculated after submission — the review screen only shows estimated gross amounts.

Tap Confirm & Run Payroll. You’ll be asked to verify your identity (Face ID, fingerprint, device PIN, or password) before the pay run is sent for processing.
Once submitted, you’ll see a confirmation and the pay period shows as Payroll Submitted — Processing until it’s finished.

5. Recalculate a draft before submitting

If hours change after a draft is generated but before you submit, tap Recalculate on the current period card to refresh the numbers before you review and run payroll.

Tap Past pay runs to expand a list of previously submitted pay runs for the selected employee. Tap Details on any row to see the full breakdown, or View Paystub to open the PDF.
Tap Payroll and Tax Documents to view TD1 and provincial equivalent forms on file for your employees — see Payroll and Tax Documents.
Tap View Paystubs to browse all paystubs by payday — see Viewing Paystubs.

If you’d rather have RoostPay submit eligible pay runs automatically after each period ends, see Turning On Payroll Auto-Approve.